WHAT DATA GOES OVER
Daily Sales and Invoice data to QuickBooks
Daily POS Sales Data
​Every category, tender, tip, discount and fee from the day, summarized into one clean journal entry.
Vendor Invoice Data
Bills and credit notes captured by Cactus, sent as a total or full line-item detail - as per your need.
POINT OF SALE DATA
Every day's sales, logged the next day morning.
Cactus reads your POS end-of-day and builds one balanced Daily Summary Journal Entry in QuickBooks. Sales can be grouped as you per your need.
1
Daily Sales Totals
Summarized by category or by product / item - you choose the level of detail.
2
Daily Discount Totals
Discounts recorded, so net sales stay accurate.
3
Daily Tips & Service Charge Totals
Routed to the right payable so payouts reconcile cleanly.
4
Daily Gift Card Sales & Redemptions
Daily gift card sales and redemptions.
5
Daily Payment Totals by Tender Type
Cash, cards and other tenders split out to match your deposits.
6
Daily Credit Card Processing Fees
Booked as expense where your POS reports them.
Turn invoices into clear inputs on spend by category, vendor, and location - the visibility that separates a guess from a decision.
INVOICE DATA
Invoices post right after processing
Cactus captures every vendor bill and credit note. As soon as an invoice is processed, it flows into QuickBooks.
Total invoice
SUMMARY
Posts one bill at the header level - vendor, date, total and tax. Fast and clean when you don't need item detail in QuickBooks.
Line-item detail
ITEMIZED
Posts every line - each product, quantity, unit price and account mapping. Best when you track cost of goods and want full detail in your books.
Credit Notes
RETURNS
A vendor credit note posts as a QuickBooks Vendor Credit against that supplier - ready to apply to the bill it offsets or a future one.
Starting from $49/month
No minimum time commitment! Pay every month! Cancel anytime!
Starter plan is ideal for single location restaurant and includes
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Invoice scan/upload/tracking
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Food cost Tracking
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Recipe Management
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Inventory Management
Growth plan is ideal for multi- location restaurants and includes
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All Starter features
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Sales/ Inventory/P&L Forecast
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Competitor Intelligence
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​AI Powered Assistant
Custom plan for multi- location restaurants and includes
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All Growth features
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Advanced Custom Analytics
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Revenue Intelligence
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Other custom features