Track food, beverages and waste with precision - no spreadsheets required
Tracks your whole operation - kitchen and bar
FULL COVERAGE
Food
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Vendor purchased items
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House made prepared items
Beverage
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Alcoholic - beer, wine and liquor
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Non-Alcoholic
Know exactly how much you buy, use, and waste
INVENTORY MANAGEMENT
Cactus tracks every item from the moment it's delivered to the moment it's used - so you always know your food cost, reorder on time and cut waste .
01
Track purchases
Every purchase is logged automatically from your invoices - so you always know what came in and what it cost.
03
Cut waste
Spot what's being over-portioned, spoiled, or lost - and tighten it up before it eats into your margin.
02
Track usage
Captured automatically as items sell through your POS (theoretical usage), then confirmed by your counts (actual usage).
04
Reorder on time
Get flagged the moment an item runs low, with a ready-to-go shopping list - so you never run out mid-service.
Every invoice, every sale, every count rolls up into one clear picture of your inventory.
How Cactus automates your inventory
EFFORTLESS BY DESIGN
From recording supplier invoices to creating shopping list for tomorrow's order, Cactus runs your inventory in the background. The only step that you need to do is a quick monthly hand count - and even that can be done by voice in minutes.
Every Invoice, captured
Cactus reads each invoice the moment it comes in and adds what you bought straight to your inventory. Each line item is extracted and categorized correctly - food, beverages, or supplies - automatically.
Connected to your POS
Cactus deducts items as they sell to calculate theoretical usage in real time. No end-of-night tallying, no manual updates - it just keeps count as you serve.
Monthly inventory count - by voice
Walk your shelves and just say what you see. No spreadsheet, no clipboard, no remembering the order of items - Cactus logs it as you speak. Prefer a spreadsheet? That's supported too.​
Usage and stock snapshot
Your real-time picture of what's been used and what's on hand updates itself - no report to run.
COGS report for accounting
Your true cost of goods is calculated live and ready to hand to your accountant whenever you need it. We can also send your COGS data to Quickbooks or any other accounting system that you use.
Low stock alerts
The moment an item dips below par, you get a heads-up - before you run out mid-service.
Reorder list, ready to go
Cactus builds your next order or shopping list from what's low - so restocking is a tap, not a chore.
Starting from $49/month
No minimum time commitment! Pay every month! Cancel anytime!
Starter plan is ideal for single location restaurant and includes
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Invoice scan/upload/tracking
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Food cost Tracking
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Recipe Management
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Inventory Management
Growth plan is ideal for multi- location restaurants and includes
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All Starter features
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Sales/ Inventory/P&L Forecast
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Competitor Intelligence
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​AI Powered Assistant
Custom plan for multi- location restaurants and includes
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All Growth features
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Advanced Custom Analytics
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Revenue Intelligence
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Other custom features
Add wine by the bottle, liquor by size, and beer by the case
Support for multiple units - Oz, Pint, Bottle & more
Separate beverage reporting available
Compare theoretical vs actual usage - spot inconsistencies
Track ingredient consumption by day, week, or month
Log wastage with reasons - identify patterns
Set par levels per ingredient and receive automatic low-stock alerts
Smart suggestions based on usage patterns predict what you need
Monitor consumption by menu item to understand true per-plate costs
Create house-made ingredients like sauces, salsa etc..
Accurate costing from raw ingredients to finished dishes
Automatic cost updates when ingredient prices change
Track rolling average cost across purchases - not just the last invoice.
Spot price creep before it eats your margins.
Get automatically updated food cost and margins - based on average
Real-time visibility across all locations
Transfer inventory between locations with automatic tracking
Set location-specific par levels and get alerts when stocks run low