BarPatrol alternative for managing bar inventory

BarPatrol is a great tool for managing bar inventory, and plenty of restaurant owners rely on it to keep their bar in order. But as the day-to-day grows busier, the manual steps - building your catalog, uploading sales sheets every night, counting item by item - begin to eat into time you'd rather spend running the floor. For owners who need something more hands-off, Cactus does that work automatically.

Saving time with Cactus

Cactus Vs BarPatrol - Setting up inventory first time

Cactus helps you save 3-4 hours while setting up inventory first time by keeping the manual steps to a minimum compared to BarPatrol.

Cactus builds your entire inventory straight from your invoices. No manually selecting prices or vendors for your alcoholic beverages - every item we scan is added to your account automatically, because we already know it came from your purchases. There's no limit on how many invoices we'll process. And if you use Fintech, we pull your invoices directly, so you never have to add them to Cactus yourself. Once we connect to your Fintech, we get all your invoices - that's it.

BarPatrol makes you do it by hand. First you add every item from a product catalog, then go item by item to enter a price and assign a vendor. For a typical bar or restaurant carrying 500 beverages, that's 3–4 hours of manual setup.

With Cactus, that 3–4 hours disappears.

Seamless sales tracking

Cactus Vs BarPatrol - getting sales data

Cactus tracks usage of your bar items automatically since its connected to your POS.

Cactus pulls your sales data automatically. We connect directly to your POS (Shift4, Toast and others), so we always know exactly how much of each beverage you've used.

BarPatrol makes you do it manually. Every day, you export your sales data and upload it as an Excel sheet. For a tired owner at the end of a long shift, that's a nightly chore - and miss a single day's upload, and your usage data is wrong. Even done faithfully, it adds up to about an hour of work every month.

With Cactus, you just close your register and go home. We get your sales data automatically - so you save the time and see correct usage data for every item, every day.

Fast and easy

Cactus Vs BarPatrol - inventory count

Cactus allows you to count your inventory fast and easily using voice.

Cactus lets you count inventory by voice. Count each item as you see it — just say it out loud. No searching, no following a set order. For 500 items, you can finish a full count in under 2 hours.

BarPatrol makes you search first. For every item on your shelf, you look it up, then set the quantity (and unit, if needed). For a typical bar with 500+ items, that's easily 5–6 hours depending on who's counting.

And Cactus stays flexible. Prefer to upload a spreadsheet of your latest counts? Supported. Rather count one item at a time by hand? That works too.

Flexible pricing

Cactus Vs BarPatrol - pricing

Cactus is available at the same price as BarPatrol but with many more features!